Posts Tagged ‘task management’

How to Deal with Stress on Busy Days

Monday, May 11th, 2009

Managing Stress on Busy Days

Feeling like a lead weight is on your shoulders is probably a very common feeling. With the busy lives we lead, we can’t help but feel that there aren’t enough hours during the day, as if the 24 hours that were allotted to us weren’t enough to cover all our priorities.

We can all honestly say though that the overwhelming feeling of having too many things to do is, at some point, our own doing.

When it comes to work, you have to ask yourselves if it’s all worth it. If your efforts bring a promise of triumph, then by all means, push yourself forward. Giving up is probably one of the biggest mistakes you can ever make when you strive to win. Every trial surpassed is a step closer to your goal.

Now, if you’ve made up your mind about going forward and overcoming all the hurdles, here are a few helpful tips that will make your mission easier:

1. Focus on what needs to be done – with the amount of work you still have to do, you need to know which elements are your priorities. Lower priority tasks can be rescheduled while you concentrate on the higher priority tasks.

2. Break down your schedule and allot a reasonable amount of time for each of the tasks – this applies more to the smaller tasks. While you cannot let go of and forget about the trivial matters, you only need to give a fraction of the overall time completing the less important chores.

3. Eliminate clutter – if you find yourself working in a chaotic environment, you will soon see that you also become less productive. Clutter distracts your mind, and if you need to clear the space before starting anything, then by all means, do so. In the end, you can concentrate better and finish your work faster.

4. Set goals – without goals, you simply drift through life like a fish that follows the current of the sea. Goals give you the adrenaline that you need to complete what needs to be done. Attaining your objectives will make you happy, and one way to get to this happy place is by working towards it.

5. Focus – make sure that you set up a corner in your house where there are fewer distractions. Don’t give in to temptation and position your work station beside the television. Be strong, be firm, even with yourself.

6. Know when to pamper yourself – spoil yourself and give yourself small rewards. The gratifying portion of your day does not have to be elaborate. In fact, a simple neck message or a cup of herbal tea will do.

7. Ask for help – know that even the heroes in movies needed help at some point. For us normal people, we would most likely need it even more. Seek the advice of friends and know that you can also delegate tasks to the people in your life.

If you continue to stress about everything, your health is bound to fail. It’s not a choice between your job and health. It’s simply a matter of balance, in knowing when to say no and let go. If the amount of work reaches the point wherein your health and relationships are affected, then maybe it’s high time to do sit down and consider rethinking what you’re doing.

Basics of Task Management

Monday, May 4th, 2009

The Basics of Personal Productivity And Task Management

How many times have been assigned to or undertaken a large project, only to become overwhelmed at the sheer scope of time and effort required? If so, you’re not alone – managing long-term, large-scale projects is a challenging prospect, even for those experienced at it. And then consider juggling three or four or even five or more at a time – for many people the mere thought of it is staggering.

And yet, as you look around your workplace, you can probably spot someone who seems to thrive on doing it and actually does it exceptionally well. And while that person may not seem to be any more intelligent or hardworking than you are, for some reason they embrace the challenge while you shy away from it.

The underlying difference between yourself and that person is simply this – they understand and practice a very simply concept – Task Management.

Regardless of the actual scope of work involved or the timeframe to completion, every project can be broken down into smaller, easily managed tasks that are readily completed over the short-term. As each task is completed, it contributes towards the completion of the project itself, in due time.

More often than not, each task itself can then be broken down into a fixed schedule, allowing you to steadily and consistently work at it over a number of days or weeks. Depending upon the type of task, it may even be possible to work on several tasks concurrently, by spending a relatively small amount of time on each, every day.

The watchwords of Task Management are diligence and consistency, but tempered with flexibility. A given task may need to be paused if it is dependent upon the completion of another task or an unexpected issue presents itself. With flexible scheduling and a willingness to adapt to these unforeseen barriers, the project itself will continue while you explore options to resolve them.

Those whom excel at project management do so because they are able work in such a way that each and every day they make some degree progress on one or more of the tasks involved. This may mean spending as little as 10 or 15 minutes per day or up to an hour on each task. At different milestones within the project, the amount of time spent each day will inevitably vary.

It is for this very reason that project managers are often able to take on multiple projects simultaneously and not become stressed over their workload. Managing several projects at once actually breaks up the monotony of working on one single thing at any given time. It provides a way for you to step back from each project for a short time and then resume it the next day with a fresh perspective.

While we can never lose sight of the overall project itself, by focusing on Task Management, careful scheduling and consistency in how we approach our work, we can easily increase our Personal Productivity without unduly frustrating ourselves or becoming stressed about our workload.